GUIDELINES FOR ADMISSION TO KENDRIYA VIDYALAYAS ( 2009-10)
 

5.    Method of admission

If two children possess same date of birth, preference be given to
(1) sibling in the same KV
(2) a child who is residing nearer to KV
(3) girl child/single girl child. It implies that for non-transferable categories under II, III, V, VI, VII & VIII (if applicable) there shall be no lottery based admission and the cases shall be decided on the basis of age as applicable to categories I & IV as per details indicated above.

(B)       CLASS II & above except class XI - For admission to these classes, an admission test shall be conducted and a merit list
prepared for each category of priority separately. Admission shall be granted in order of merit going by the sequence of the categories as prioritized in Para 3. 

(c)       Candidates securing less than 33% marks in any subject shall not be eligible for admission irrespective of their category in the priority unless provided otherwise these guidelines;.            

(D)      An admission test shall be conducted in the following subjects :-  

(i)       Primary classes (except class I) - English, Hindi & Math.  

(II)     Upper Primary classes - Hindi, English, Math & General Knowledge.  

(III)   Secondary classes - Hindi, English, Math, Social Studies and Science.       

(E)       Concession up to five marks can be given for deficiency in language (Hindi & English), if adequate number of candidates fail to qualify in the admission test. However, an  assurance would be required in writing from the parents that the language deficiency in the child will be removed within the  academic session.      

(F)       Students belonging to SC/ST and Socially & Educationally Backward Classes including Minorities will be eligible for admission on securing 25% in aggregate.  However, undertaking from the parents will have to be obtained that in case the child does not improve in the session ending exam, he/she will be detained in the same class.

(g)       Admissions to class X & XII will be entertained subject to availability of vacancies. Such  admission to class X and XII  will be  considered by the Assistant Commissioner of the regions concerned, subject to the children fulfilling the following conditions: -

                                    (1)       The vacancies are available.  

(2)              If the average strength in class X/ XII remains below 40.    

(H)            Children passing class IX & XI  from CBSE affiliated schools of the station may be admitted, if they fulfill other eligibility conditions. HOWEVER, STUDENTS WILL BE ADMITTED UNDER SPECIAL PROVISIONS UP TO CLASS STRENGTH OF 45 SUBJECT TO THE ELIGIBILITY CONDITIONS GIVEN BELOW.

(I)               The child has been in the same course of studies i.e. in the
  CBSE-affiliated school.   

(II)           The child must have obtained not less than 50% marks in
  class IX / XI examination. 

(III)      The child should OTHERWISE be eligible as per KVS admission guidelines.

(IV)         The combinations of subjects are available in Kendriya Vidyalayas.

(V)             Process of admissions for class X & XII will proceed simultaneously with admissions for other classes (except XI).

(I)       CLASS XI ADMISSIONS:-

            Fresh admissions would be made after accommodating all the eligible students of the same KV in the entitled stream and thereafter other KVs. Fresh admission for remaining vacancies would be made in order of merit in the sequence of categories of priority on the basis of the board results of class X. There would be no fresh admission in class XI over and above the class strength. Admissions in different streams for children seeking admission from KVs & non-KVs would be made on fulfilment of the following requirements:

  The cut off marks for admissions in Science, Commerce & Humanities

                              Streams would be as under:

      Maximum concession under Sports / Games / NCC / Scout / Guide/Adventure will not exceed 07 marks.In case of eligibility for more than one concession under different categories as mentioned at (a)  and (b) above, only one concession having maximum advantage to the candidate will be allowed.  

(A) 15% seats for Scheduled Caste and 7.5% for Scheduled Tribes shall be reserved in all fresh admissions. However, for schools in civil sector except those meant for para military forces the percentage of reservation of seats shall be equal to the percentage of SC/ST population in the State/UT subject to the minimum of national average ( i.e. 15% for S.C and 7.5% for S.T. ) and maximum (S.C. and S.T. taken together)  limited to 50%. Basing on these formulations, the percentage of reservation for civil sector Kendriya Vidyalayas except those meant for para military forces in different States / UTs shall be strictly as per annexure-IV.

(B) 3% seats will be horizontally reserved for physically handicapped children - blind, orthopaedically hearing impaired etc. Horizontal reservation would mean that 3% of 15% would be reserved for handicapped children of SC, 3% of  7.5% would be reserved for handicapped children of ST and 3% of 77.5% would be reserved for handicapped children of general categories.

(C) In case enough SC and ST candidates eligible for admission are not available till 20th July, such vacant seats for SCs will be offered to STs and vice versa. The seats remaining unfilled thereafter shall be de-reserved with the approval of the Asstt. Commissioner of the Region and offered to the candidates belonging to categories I,II,III etc.  (in that sequence).

The following special provisions will be operative for admission on first come first serve basis w.e.f.  academic session 2009-10 :

(a)      following categories of children would be admitted as per column 4 of para 8(A) :-

(i)                The children and dependent grand children of Hon’ble Members of Parliament.

(ii)              Grand children ( children of  son or / and daughter) of serving and retired KVS employees.

(iii)            Children of Central Government employees who die in harness.

(iv)             Children of recipients of Paramveer Chakra, Mahavir Chakra, Veer Chakra, Ashok Chakra, Kirti Chakra & Shourya Chakra.

(v)               Children of recipients of President’s Police medal for gallantry & Police medal for gallantry.

(vi)             Meritorious sports children who have secured I, II & III position in SGFI/CBSE/National/State level games organized by the Government.

(vii)           Recipients of Rashtrapati Puraskar in Scouts & Guides.

(VIII) Provision for girl (Single) children:

(a)    Admission in class-I: After admitting the candidates up to the full intake capacity as per norms, if there are single female children left among the un-successful applicants, up to two single female children may be admitted as per  column 4 of para 8(A)  in each section of class-I. For selection on this basis, inter se priority among such single female children shall be as per the categorization in Para-3 (A) of the Admission Guidelines.

(b)    Admission in classes VI onwards : Single female children of employees coming under categories I to VI who do not qualify for admission based on their rank in the admission test / qualifying examination but who obtain the minimum qualifying marks, may be admitted up to a maximum of two girls per class, as per column 4 of 8(A). In the event of there being more than two such applicants for a class, selection will be based on (i) inter se priority for different categories as given in Para-3(A) and (ii) relative rank in the admission test, with in the category.

(IX)    Children who are recipients of National Bravery Award , or of Balshree Award instituted by National Bal Bhawan.

(X)      Children whose parent is a teacher, and is a recipient of National Award for teachers.

(XI)    Children who have shown special talent in Fine Arts and have been recognized at the National or State level.

(b)       100 children of employees of the Ministry of HRD would be admitted every year as per col. 4 of para 8(A) on orders issued by
the KVS (HQ).

(c)       60 admissions in Kendriya Vidyalayas located anywhere in India and 15 children, in hostels in Kendriya Vidyalayas , of employees of the Ministry of External Affairs would be admitted each year on orders issued by KVS (HQ) as per clolumn  4 of para 8(A). These would be subject to the following conditions for the two categories :-

             (i) 60 admissions in Kendriya Vidyalayas located anywhere in India be utilized exclusively for children returning from abroad along with their parents after their posting. Seats under this provision  remaining unutilized at the time of normal admissions will remain as such and will be utilized for children who return to India after
the beginning of the academic session and up to 30th September. Children who return to India after 30th September  would be considered for admission up to  30 th November along with other priority category I children . No special consideration will be given to MEA  staff under this proirity. All these admissions will be subject to the condition that not more than 5 children would be admitted in one school  in a year and that the children would be submitting a transfer certificate of a school abroad, in  which they had been studying prior to seeking admission in a KV. All admissions under this provision will stop once the quota for special provisions as per column 4 of para 8(A) is completed for concerned classes.

(ii)  15 seats for admission in hostels in Kendriya Vidyalayas would be allotted to the children whose parents are going abroad on a posting to station, which does not have adequate educational facilities. The required information in this respect would need to be given by the Ministry of External Affairs.

(D)    15 children of the employees of the Research and Analysis Wing (RAW) would be admitted as per  col. 4 of para 8(A)  on orders to be issued by the KVS Hqrs.  Of these, a maximum of 5 seats would be given in Delhi and the remaining would be outside Delhi.

(E)     05 seats in each section of class I and 10 seats in all other classes put together will be reserved every year for the children of the sponsoring agency in all schools except those specifically notified otherwise by the Commissioner. The wards of deceased employee of Public Sector Undertakings who have died while in service may also be included under this quota. In Civil Sector schools sponsored by State Govt., the children of State Govt. employees would come under this provision. Similarly in Defence/ Project/ Institution of Higher Learning sector schools only the children belonging to employees working in these sectors would come under this provision. Admission to all classes under this quota will be regulated as per column 4 of para 8(A) i.e. class strength.

(F)     Chairman , Vidyalaya Management Committee can recommend maximum two admissions in the concerned Kendriya Vidyalaya.These two admissions may be recommended in one class or all classes put together except classes X & XII.

(G)    Each Member of Parliament can recommend two cases for admission under the scheme in an academic year in Kendriya Vidyalaya (s) located within the parliamentary constituency of the concerned Lok Sabha MP for the eligible children belonging to the constituency. Rajya Sabha MP can recommend admission in any KV located within the State from which he/she stands elected. The parents of the children who are being recommended should belong to the constituency either by domicile or on account of being posted there or may have migrated to the constituency on account of exigencies of service. The recommendation can be made for all classes except pre-primary, X & XII. The admissions recommended under this clause will be regulated in the following manner:-

                        1.    These admissions would be made in the beginning of academic year and no admission would be made after the prescribed cut off date i.e. 31st July.

                        2.   The recommendations are subject to the availability of vacancies and eligibility of the child in respect of age and fitness in the admission test to be conducted by Kendriya Vidyalaya for one class lower than the class for which recommendations have been made (example : a child seeking admission to Class VI will be given the test for class V).

                        3.   The recommendations to be made by the Hon’ble Members of Parliament shall be valid only if they are made in the format prescribed (Annexure-III).  Recommendations once made would be final and would not be subject to further  change unless admissions are not granted for want of seats.

                    (H)     Chairman, KVS can recommend 1200 admissions in an Academic Year under Special Dispensation quota.

                    (I)      Wherever land has been sponsored by DDA for Kendriya Vidyalayas located in Delhi, admission to children of regular DDA employees would be restricted to 5 seats per section in class I and 5 seats in all other classes put together. Admission in class I would be within the approved strength of the section( i.e. 20+10=30) as per columns 3 & 4 of para  8  (A)while for other classes this would be as per ceiling mention in column 4 under para 8(A)  limited to one in a section.

(A) Fresh admission can be done in each section of each class as per upper ceiling mentioned below:

Note :  i. Under (column 5) five students could be admitted in each section between 10th August to 30th September provided such candidates are the wards of Central Govt employees belonging to Cat. I. In addition to the children of parents transferred during the year, the  children of parents belonging to Cat.I transferred during previous years will also be considered eligible for admission, if seats are available after accommodating the children of Category-I parents transferred during the particular academic session. If vacancy exists even after 30th September ( under column 5) Commissioner, KVS is empowered to grant admission for the wards of Central Govt./ Central PSU employees who are actually coming on transfer after 30th September but  up to 30th November.

                                     ii.                  Under (Column 4) the last date of admission for each special provision will be different i.e for para 7(A) (I-XI),(B),(D),(G),(H) and (I)  the last date will be 31^st July and for para 7(C) , (E) & (F) the last date will be 30^th September.

                                   iii.                  Vacancy under one head(column 3-5) will not be transferred to another head.

                                   iv.                  Under special provisions in the para 7(E) the quota for sponsoring authority in each section of class I will now be 05 in place of 10 earlier and as usual 10 seats in all other classes put together. The Chairman VMC will decide such admissions based on KVS Admission Guidelines (Children  of transferable employees shall take precedence over others)

                                    v.                  There shall  be no FRESH admission over and above the upper ceiling given in column 6 above; i.e. 35,40 & 45 for primary, upper primary and secondary/sr. secondary classes respectively.

(B)         Students already admitted in second shift can switch over to first shift or first shift students to second shift with the approval of Vidyalaya Management Committee only. The VMC before granting approval must examine the merit of each case provided the enrolment in each section of the Kendriya Vidyalaya does not violate the prescribed norm of  class strength as mentioned in para 8(A). As such cases pertaining to change of shift will not be referred to KVS(HQ) for consideration.

(I) An  advertisement shall be issued by the Regional Office in the local newspapers at the cluster level in the 1st week of February giving the admission schedule for registration etc. and inviting children to have themselves registered for admission in Kendriya Vidyalayas. This advertisement should specifically indicate that admissions in Kendriya Vidyalayas are not restricted to Central Govt. employees and are open to all, only certain priorities have been laid down as per which children of different categories would receive priority in admission. The reservations for
SC, ST and Physically Handicapped should also be indicated. It is made very clear that applicants of all categories shall have rights over unreserved (total minus reserved) seats.

(II)There will be no distinct dates for sale of forms and registration of children. Both these activities shall proceed together. The admission schedule for the year 2009-10 will be as under :-

* Subject to availability of vacancy in a particular class. This includes class X and XII as well.             

            (III)   Registration shall not be done if there is no vacancy or likelihood of any vacancy in a particular class. In case a vacancy arises in future, registration can be made after giving wide publicity at local level and admission can be granted as per KVS Admission Guidelines.

            (IV)     For SC, ST and physically handicapped children, the seats will be dereserved only after 20th July, 2009.  If such children approach the school later for admission after this date, they shall be granted admission up to 31st July 2009.

            (V)       In case the number of children seeking registration is less because of which all seats have not been filled up, the Principal shall issue a second/third advertisement in the months May and June notifying the availability of vacancies.

            (VI)     As per KVS directions, admissions are required to be made with the approval of the Executive Committee of the Vidyalaya. In case the Executive Committee does not approve the admissions up to the full sanctioned strength of the class, the Principal shall intimate this fact to the Assistant Commissioner by the 20th of April and with the approval of the Assistant Commissioner shall grant admission to children as per the admission guidelines for the remaining seats by 30th of April.

          (VII)     Registration for class XI shall be taken up immediately after the
declaration of results of class X and admissions up to the full strength of the class as provided in  para 8(A) should be completed within 27 days after  declaration of results by CBSE . In case there is any difficulty in admitting children up to the full strength because of the Executive Committee of the Vidyalaya not approving the same, the procedure 
as laid down for other classes above shall be followed and admissions
up to the sanctioned strength of the class shall be made by the 31st of
July with the approval of the Assistant Commissioner. Remaining seats, if any , will be filled up from 10th August but in no case later than
30th September.

(VIII) Registration forms shall be made available by the Principal on payment of    Rs.100/- along with school prospectus.

     (IX)  Registration forms complete in all respects and accompanied by all required   documents must be submitted to the Vidyalaya office within the prescribed date.

(X)    Attested copies of the following documents would be required to be submitted      along with the application form for registration :- 

(A)             For Class I, certificate of proof of age in the form of a birth certificate issued by the authority competent to register births. This will include certificates from Notified Area Council / Municipality / Municipal Corporation, extract about the date of birth from records of Village Panchayat, Military Hospital and service records of Defence personnel. For other classes, the date of birth recorded in the transfer certificate issued by a school recognized by the State Education Department would be accepted.  Admissions upto class-V may be granted without any school transfer certificate provided the child is otherwise eligible and his birth certificate has been issued by a Govt. body.

(B)              For grand children of Hon’ble Member of Parliament and PSU employees a proof of relationship of either of the child’s parents with the Hon’ble Member of Parliament or PSU employees and declaration of dependency would be needed.

(C)              For grand children of KVS employees a proof of relationship would be required.

(D)             A certificate that the child belongs to the Scheduled Caste/Scheduled Tribe, wherever applicable, issued by the competent authority.  A certificate in respect of any parent may be accepted initially for the purpose of admission, if this certificate is not available for the child.

(E)         A certificate from the civil surgeon/rehabilitation center or any other competent authority defined by the Government of India
O.M. No. 36035/5/88/Estt.(sct) dated 4.5.1999 certifying the child to be handicapped, wherever applicable. In case, where the handicap of the child can be visually seen by the Principal, the child may be accepted as handicapped even without a certificate. However, the parent may be  advised to obtain the relevant certificate.

(F)         a service certificate showing the number of transfers during the preceding 7 years duly signed and stamped by the head of office bearing the name, designation and other relevant particulars in block letters.   

(G)             A certificate of retirement for uniformed Defence employees.

Note :

(I)              Mere registration will not confer a right to admission.     

(II)           Incomplete application forms shall normally be rejected. In case vacancies remain, the Principal may allow completion of the form later at his discretion.

(iii)         Admission secured on the basis of any wrong certificate shall be cancelled by the Principal forthwith and no appeal against such action of the Principal shall be entertained. However, admission may be granted on provisional basis, if certain documents/certificates are not available provided required documents/certificates are submitted to the Principal latest by 31st July.

(iv)           When a child is registered for admission in class I in a Kendriya Vidyalaya but, before the declaration of the result, his parent is transferred to another station, the child should be  deemed to have been registered for admission in the Kendriya Vidyalaya at the station of posting even if the last date of admission at that place has expired.

            The following pattern shall be applied while considering certificates issued by the National Institute of Open Schooling (NIOS) jointly with partnering NGOs for the purpose of admission to Kendriya Vidyalaya :

A level       –       Equivalent to class III or IV of the southern states where elementary stage is only till class VII.

b level        –       Equivalent to class V/VI

c level        –       Equivalent to class VII/VIII

            The last date for admission and the competent authority to allow it will be as follows :-

(i)        If the parent has been transferred from one station to another station and his ward has been a KV student, the admission may be allowed over and above the ceiling prescribed for admission in class / section, only if there is no other KV located within the range of 05 kms.  This concession will be available to the parents of following categories only:

(a)       Children of transferable Central Govt employees.

            (b)       Children of transferable employees of autonomous bodies / public sector undertakings / Institutions of Higher Learning of Govt of India.

(c)       Children of transferable State Govt employees.

            (d)       Children of transferable employees of autonomous bodies / public sector undertakings / Institutions of Higher Learning of the State Government.

(ii)       In all other cases where transfer of the parent is not involved the admission with KV TC would be done only with the prior approval of the Assistant Commissioner of the region provided the enrolment in the class / section does not exceed the prescribed ceiling.

(iii)      Not withstanding (i) & (ii) above, if the enrolment in the class / section to which admission is being sought for is above the ceiling prescribed, the Assistant Commissioner of the region is empowered to grant admission in any other Kendriya Vidyalaya of the station where vacancy exists.

(iv)      Request for transfer within a region from crowded class & school to a less crowded class & school may be considered on the merit of the case.

(v)       A student with KV TC may also be permitted in project KVs only up to class strength of 35 for class I and 40 for other classes with the prior concurrence of Chairman, VMC.  Beyond this no admission on KV TC would be done in project schools and Assistant Commissioner of the region is empowered to allow admission in the nearest KV.

13.   ADMISSION OF CHILDREN STUDYING ABROAD

Automatic admission of children in the Kendriya Vidyalayas on the basis of transfer certificate issued by the CBSE affiliated schools run by Armed Forces (e.g Army, Air Force, Navy) will be entertained only if the class strength is less than  40 (35 in case of Class I) and the parent has been transferred to that place or has desired to settle at the place after his retirement.

It is clarified that above provisions are only for the wards of Defence personnel viz. sons & daughters only. This will not include the grand children of Defence personnel. Provisions of KVS admission guidelines including the eligibility criteria for age and marks will be followed in letter and spirit. Also the fee including VVN is to be paid from the month of admission of the child in the Kendriya Vidyalaya regardless of the fact the fee for succeeding months have already been paid in the school from which TC has been issued for admission to KV. TCs issued by the CBSE schools of Defence Ministry/Deptts/Authority will be endorsed by the concerned Asstt. Commissioner of the region where admission is sought. In case of overcrowding in a school the choice of school to be allotted to the child rests with the concerned Asstt. Commissioner.

Annexure-I

SIGNATURE OF PARENT

PLACE :
DATE:                                                                                             

Annexure-II

PLEASE REFER PRIORITIES PRESCRIBED IN ADMISSION GUIDELINES.
COUNTERSIGNED
( Countersigned by Commanding Officer of the Rank of Colonel OR Equivalent)

I, Sh.--------------------------------------------------------------------------
rank/designation------------------------------------------------------name-----------------------------------unit/ship/department----------------------------------------------hereby certify that the particulars given in para 1  have been authenticated by the records held in the office and found to be correct.

Place:
Date:

                                                                    (SIGNATURE OF THE CO/OC UNIT)

1.  Minimum period of posting/stay at a place should be six months.

2. Form to be signed by an officer not below the level of Colonel or equivalent in Navy/Air Force/Para-Military Forces.

3. In case the CO is below the rank of Colonel, the form be signed by the Station Commander/Colonel/Colonel  in a station.

Annexure-III

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------------------------------------
(NAME & ADDRESS OF THE MP)

F.--------------------------------------------                                                                                                          Dated__________

Dear ----------------

 
 I am to refer to your letter No. F. 012/09/JCACAD/Sp. Disp. Dated------------ regarding recommendations for admissions  of the children in Kendriya Vidyalayas under Special Dispensation and recommend the  following two names whose particulars are given below:

The above two recommendations are for the session 2009-10.

  Yours sincerely

Commissioner

Kendriya Vidyalaya Sangathan

18, Institutional Area

Shaheed Jeet Singh Marg

Delhi-110602

(Note: Only the numbered coupon issued by KVS(HQ) to Hon’ble MP’s will be accepted. Coupons downloaded from website will not be entertained. Coupon  for admission will be issued only after 01-04-2009.) 

ANNEXURE-IV

Source - Table A-5, Primary Census Abstract

     NST - No Scheduled Tribe notified.

     NSC - No Scheduled Caste notified.

      -* State/UT where SC and ST population put together is more than 50%.

 Note :-  The above revised norms may be made applicable to Kendriya Vidyalayas in the Civil sector except those meant for Para Military Forces.